Sonic Jobs
Privacy policy
How Sonic Jobs V.O.F. handles candidate, employer and contact information. Last updated: 8 October 2026.
Who is responsible
Sonic Jobs V.O.F. (KVK 42169998) is responsible for the personal data described here. For privacy questions or requests, email contact@sonicjobs.nl. Our recruitment services operate in the Netherlands.
What information we collect
If you register as a candidate, we receive your name, contact details, location, work experience, languages, availability, job preferences and any CV or other information you choose to submit. Employers provide company, contact and vacancy information. Contact messages and form-submission records are also processed. Please do not include a BSN, identity-document copy, health information or other sensitive information in your CV or forms.
Why we use it and our legal basis
We use the information to answer messages, assess a registration, discuss suitable vacancies, communicate with employers and manage recruitment requests. Where appropriate, we rely on our legitimate interests in handling requested recruitment and enquiries, or on steps requested by or performance of a client recruitment contract. The separate, optional talent-pool consent is the basis for keeping your candidate profile for future opportunities. We process information required by law where legally necessary.
Candidate introductions
We discuss a relevant vacancy with you before sharing your candidate profile or CV with the hiring employer. The employer decides whether to interview or hire you and is separately responsible for information it receives. We do not sell candidate information. Registration is free and does not guarantee employment.
How long we keep candidate data
If you do not opt in to future opportunities, we keep your details only for the current recruitment process and normally delete the application and CV no later than four weeks after that process ends, unless a specific legal reason requires a different period. If there is no active suitable vacancy, we close the initial review instead of keeping your data indefinitely. If you separately opt in, we may keep your profile and CV for future suitable opportunities for up to 12 months from the recorded opt-in date. Consent may be withdrawn at any time. At expiry we review and delete data or seek a new, valid permission; we do not treat repeat form submissions as consent renewal.
Other retention and backups
We keep employer enquiries, contact messages and related records only while needed for correspondence, recruitment administration, legitimate follow-up or applicable legal obligations, and review them periodically. Our CRM also stores form-submission history. Restricted backups are used for recovery, not active recruitment. Routine server backups are rotated after about 30 days; separately held recovery copies must also be reviewed and securely removed when no longer required. Data deleted from the active CRM may temporarily remain in a restricted backup until its rotation. After any restore, deletion requests must be reapplied before using restored data.
Who receives the data
Access to the private CRM is limited to authorised Sonic Jobs personnel. We use necessary infrastructure and email providers and, where relevant, disclose candidate information to the employer involved in a genuine recruitment opportunity. Service providers must protect the data appropriately. If a transfer outside the European Economic Area occurs, applicable GDPR transfer safeguards are required.
Your rights and requests
You may ask for access, correction, deletion or restriction, object where applicable, and request portability where the law provides it. You can withdraw talent-pool consent without affecting earlier lawful processing. Email contact@sonicjobs.nl. We normally respond within one month, subject to permitted exceptions. You may complain to the Dutch Data Protection Authority (Autoriteit Persoonsgegevens). We may need to verify your identity in an appropriate, privacy-preserving way.
Security and automated decisions
We restrict access to candidate records, protect the CRM with authentication and use backup and security controls. We do not make decisions about hiring solely through automated decision-making or profiling. Please contact us if you believe information we hold is incorrect or no longer needed.
Changes to this notice
We update this notice when our processing changes. A change to this notice does not by itself extend an existing optional consent. The most recent version is available on this website.